Every part of your clinic.
One system.
Bookings, patient records, consultation forms, text reminders, payments and reporting in one place - with your whole team included, from £19.99 a month.
Five tools your clinic pays for separately today
One login, and everything talks to everything else. Most systems charge extra for forms and SMS. Forms are in every plan, and paid plans include monthly text reminders.
Scheduling
Multi-staff, multi-location calendar with online booking, buffers and waitlists.
Forms
Intake and consent sent automatically after booking, linked to every appointment.
Messaging
Text reminders under your clinic name, plus an optional two-way SMS inbox on your own number.
Payments
Deposits, Stripe checkout and UK VAT-compliant invoices, automatically.
Reporting
Revenue, cancellations, staff performance and patient trends - exportable.
Talk to patients like they talk to everyone else
With the optional two-way texting add-on, a chat-style inbox on your clinic’s own number. Replies land instantly with the patient’s bookings beside the conversation, with quick replies, delivery ticks and missed-call text-back included.
Paperwork that fills itself in
Consultation and consent forms go out the moment a booking lands. Answers attach themselves to the appointment and flag anything clinically relevant, so it’s all read and ready before the patient walks in.
The parts other systems make you bolt on
Patient records
Clinical alerts, before/after images, form history, appointment timeline, invoices and notes - one complete record per patient.
Multi-location & home visits
Clinic, home visit, pop-up and virtual locations - each with its own staff, hours and services. Travel zones with per-zone pricing.
Waitlist
Patients join the waitlist when slots are full. When a cancellation opens up, they’re notified automatically by email and SMS.
Embed anywhere
WordPress plugin, Gutenberg block, Elementor widget, or a one-line script for any site. Patients book without leaving your website.
“We switched from Timely and cut our software bill by 60% - the consultation forms alone save us an hour every day.”
Everything others charge extra for - included
Compare what’s in the box before you commit.
Not a generic booking tool
Tailored workflows for UK clinical practice - not salons.
Microsuction and irrigation - clinic, home visit, and mobile.
Botox, fillers, skin treatments - consent forms built in.
Multi-staff clinics with recurring appointments and notes.
Solo practitioners and multi-therapist studios.
Hearing assessments and follow-ups with patient history.
Any private healthcare service needing intake forms.
One flat price. No per-user fees.
Try Starter free for 3 months, no card needed. Text reminders are an optional upgrade during the trial.
All plans include consultation forms, invoicing, deposits, email reminders, patient records and UK/EU data storage. Extra texts and two-way texting are optional upgrades. See full pricing →
Frequently asked questions
Everything you need to know before switching. Can’t find your answer?
Email us - we reply within a few hours →Is there a free trial?
Yes - try Starter free for 3 months. No credit card required, and your booking page is live within minutes of signing up. Text reminders are an optional upgrade during the trial; email reminders are included.
Do you charge per user like Timely?
No. We charge a flat monthly fee - Starter is £19.99/month for up to 3 staff, Growth is £49.99/month for up to 10 staff. There are no per-user add-ons.
Are consultation forms really included?
Yes, in every plan. Build custom forms with any question type - yes/no, multiple choice, date, free text, consent. They’re sent automatically after booking and responses are linked to each appointment.
Are text reminders included?
Yes, on paid plans: 100 a month on Starter, 500 on Growth and 2,000 on Pro, shared across your whole organisation and reset on your billing date. Texts go out under your clinic name. Extra texts are an optional top-up, and two-way texting (patients can text you back) is an optional add-on - neither is required.
Can patients book online from my website?
Yes. You get a branded booking page at yourclinic.managepatients.com, plus a WordPress plugin (shortcode, Gutenberg block or Elementor widget) or a one-line script for any other site.
Does it work for home visits?
Yes. Location types include clinic, home visit, pop-up and virtual. For home visits the booking flow captures the patient’s address, and you can set a travel radius with zone-based pricing.
Can I import patients from my current system?
Yes. Upload a CSV from any system and your full client list is imported in minutes - patients, contact details and notes.
Is my data stored in the UK?
Yes. All patient data is stored in UK/EU-region data centres. ManagePatients was built in the UK for UK regulations.
Is it GDPR compliant?
Yes. GDPR consent is captured at booking, each clinic’s data is fully isolated, and you can export or delete patient records at any time. We sign a Data Processing Agreement (DPA) for all paid plans.
Can I cancel anytime?
Yes - no contracts. Cancel from your billing page and you keep access until the end of the period.
Ready to switch?
Setup takes about five minutes. Your booking page will be live before your next appointment.
Try Starter free for 3 months